Freedom of Information Disclosure Log

FOI reference number

Date access granted to applicant

Scope of request (summary)

Link to document(s)

All email/other record of correspondence between Memorial officers and the ACT branch of the Returned & Services League (ACT RSL), dated between 1 January 2023 and 10 January 2025, regarding the topic of Anzac Day Dawn Services.

Minutes of meetings between the Memorial and ACT RSL, dated between 1 January 2023 and 10 January 2025.

Any documentation detailing the formal arrangement between the Memorial and ACT RSL regarding delivery of the annual Anzac Day Dawn Service.

Access to the following documents referred to in Professor Craig Stockings, Born of Fire and Ash: Australian operations in response to the East Timor crisis 1999–2000 (The Official History of Australian Operations in Iraq & Afghanistan ... Peacekeeping Operations in East Timor) (p. iii). UNSW Press:

•  *********** interview by ************, Canberra, 15 November 2017
   
• *********** interview by ************, Canberra, 16 August 2016

The most recent versions of internal AWM guidelines and/or codes of ethics and/or procedures.

The most recent register of conflict of interest for Council and a single register of conflict of interest for Council between 22 April 2022 and 31 December 2022.

Senior Management (SES Band 1 and above) declarations of conflict of interest under the above guidelines and/or codes of ethics and/or procedures since 1 November 2023.

The amounts of money donated to the AWM by Mr Nelson as a result of his paid work as a member of the Thales Australia Advisory Board; and, any correspondence regarding concerns about Mr Nelson's dual roles as AWM director and member of the Thales Advisory Board.

The AASB 124 Related Party Disclosure Data Collection Form for all key staff since 1 January 2020.

All documents and correspondence generated in the course of the decision increasing the rate of pay for casual VSOs employed by Hoban, in line with APS 3 employees. This may include, but is not limited to, the decision to not pay casual VSOs employed by Hoban Saturday penalty rates.

The timeframe for the request starts from the first piece of correspondence or document that initiated this decision (and not any previous attempts or deliberations) until today, 17 July 2024.

Exclude any spreadsheets or documents primarily containing any financial calculations or modelling and any duplicate documents.

War Memorial Council decisions, Council agenda papers or Memorial internal documentation relating to the adoption of the corporate document Australian War Memorial Strategic Plan 2023-28 (dated 2023), with particular reference to the paragraph on page 6: 'Our Purpose: To commemorate the sacrifice of those Australians who have died in war or on operational service and those who have served our nation' during the period 1 December 2022 to April 2023.

Any Memorial Council decision, or Council agenda papers, or internal memoranda dated on or after 10 November 2022 (Council Meeting 179) relating to the Council decision of 19 August 2022 (Council Meeting 178) on ‘Frontier Violence’ or modifying or referring to or revising the decision of 19 August 2022

For the period May to November 2023, any internal Memorial memoranda, Memorial advice to the Senate Foreign Affairs Defence and Trade Committee, or advice from the Committee to the Memorial, in each case relating to the Answer to Senate Estimates Question on Notice 597

Any document (external or internal) that deals with why casual visitor services officers are engaged on award rates and conditions instead of APS rates and conditions

Any emails or other communications (eg. meeting invitations/speeches/ videos/transcripts/memorandums/revised chief executive instructions or equivalent) directed at all staff about either the Royal Commission on the Robo-debt Scheme (‘the Royal Commission’), or the government response to the Royal Commission

Any emails or other communications (eg. meeting invitations/speeches/ videos/transcripts/memorandums/revised chief executive instructions or equivalent) directed at all SES (or equivalent) staff about the Royal Commission on the Robo-debt Scheme, or the government response to the Royal Commission

Any brief prepared for Senate estimates in October 2023 relating to how the agency was responding to the Royal Commission or the government response to the Royal Commission

Any brief, agenda paper, submission (or similar) to the agency’s executive leadership group/senior leadership group (or however named in your agency) about how the agency was responding to the Royal Commission or implementing the government response to the Royal Commission

Any document relating to changing training modules/induction (or similar) (whether internally or externally delivered), to incorporate information about the Royal Commission or the government response to the Royal Commission.

Documents, emails, briefing notes and correspondence from 01/01/2022-present in relation to considerations about Ben Roberts-Smith-related displays at the Australian War Memorial. Documents, emails and briefing notes from 01/01/2022-present discussing the outcome of the Federal Court proceedings Ben Robert Smith v Fairfax Media Publications Pty Ltd & Ors

All internal correspondence - including but not limited to emails and text messages - with Ben Roberts-Smith related to the decision to display the image attached to this email in the Australian War Memorial.

The original, full and unedited copy of any photo of Ben Roberts-Smith currently or previously displayed in the Australian War Memorial since he was awarded his Victoria Cross.

Please email foi@awm.gov.au if you require access to the documents

Assessments of the contents of the completed book ‘Born of Fire and Ash’ by Craig Stockings

The decision to hold a launch of the book on December 6, 2022, for which invitations were sent out on October 31, 2022, including assessments, requests and/or recommendations relating to the launch

The decision to postpone the launch, which was conveyed to invitees on November 1. 2022, including the date on which the decision was made and the reason/s for the decision

The decision to notify invitees of the postponement  

The decision to hold an ‘In Conversation’ event on March 15, 2023, involving book author Professor Craig Stockings discussing the book with AWM chairman Kim Beazley

Reasons for holding an ‘In Conversation’ event instead of a formal launch

The guest list for the originally proposed launch, scheduled for December 6, 2022

The guest list for the ‘In Conversation’ event subsequently held on March 15, 2023

Discussion/s about who should and/or should not be invited to: 

            the original postponed event 

            the subsequently held event. 

All briefing and correspondence associated with the AWM's decision to give both brass from the AWM's "Roll of Honour and gold from the 1919 King's Cup trophy to Mr Chris Hartley and/or "The King's Cup Organising Committee".

Access to the following:

(a) advice from the Memorial in approximately March or April 2022 to the then Minister for Veterans Affairs recommending the appointment of Ms Sharon Bown and Mr Daniel Keighran VC as members of the Council of the Memorial;

(b) copy of Gazette notice(s) or other official notification of appointments of Ms Bown and Mr Keighran as members of the Council of the Memorial for three-year terms commencing 5 May 2022.

Australian War Memorial Sponsorship and Marketing Policy  

Australian War Memorial  Code of Ethics

Agreement between Australian War Memorial and Lockheed Martin for the Veteran Podcast Series, and any other agreements/memoranda between the Australian War Memorial and Lockheed Martin

Documents relating to Australian War Memorial due diligence requirements or processes and/or risk assessments relating to the Lockheed Martin Veteran Podcast Series agreement,  and other agreements/memoranda between the Australian War Memorial and Lockheed Martin

Minutes or record of meeting of the Australian Heritage Council (AHC) meeting December 2021, insofar as they relate to a heritage management plan (HMP) submitted by the Australian War Memorial (AWM).

Advice from the AHC or DAWE providing feedback to the AWM on the AWM's HMP following the AHC meeting of December 2021.

Any responses (to the AHC or DAWE post-December 2021 feedback) sent by the AWM to the AHC or DAWE, including any AWM requests for further feedback from the AHC.

Copy of the conditions attaching to the Australian Heritage Council's approval of the Australian War Memorial's revised Heritage Management Plan or advice of where these conditions may be found in the public domain.

Released document 1

Released document 2

2020-2021-09

10/07/2021

General correspondence with customers regarding the development project, as well as directions or correspondence with staff and volunteers about how to respond to customers in writing or verbally.

Any Australian War Memorial council minutes and/or council file notes and/or council documentation relating to concerns and/or discussions about allegations of war crime by the Australian Special Forces in Afghanistan; Any minutes or correspondence regarding possible, potential or real conflicts of interest on the council and the time frame for this request is 1st of January 2016 to the present.

Released document

All emails held by the Australian War Memorial sent by either Mr Kerry Stokes or Mr Brendan Nelson mentioning "Ben Robert-Smith" or "BRS" or "Ben" (where the reference is to Mr Robert-Smith) between 1 March 2018 and 31 December 2018.