The Australian War Memorial assesses all offers against our Collection Development Plan. Please fill out this form with as much information as you can to help facilitate our assessment process. The Memorial is committed to protecting your privacy and will only use the personal information we collect to process your donation offer. For more information, please see our privacy statement. The Memorial will not assess donations without first receiving this form.

Donations relating to Australian Defence Force (ADF) Operations in Afghanistan, 2005-2016

The Australian War Memorial has been directed by the Office of the Director General of the National Archives of Australia, at the request of The Inspector General of the Australian Defence Force Afghanistan Inquiry (IGADF), to retain all relevant documents and digital files that relate to ADF operations in Afghanistan during the period 2005-2016.

The Office of the Special Investigator may request access to this material to assist with the Afghanistan Inquiry (IGADF). This will affect all relevant material sent to the Memorial, regardless if they are accepted into the National Collection or not. This requirement will be kept in place until further notice by the National Archives of Australia.

Personal Details
Ownership details

Please make sure they are aware you have contacted the Memorial about these items. Provide their contact details.
Are you prepared to transfer ownership and any rights you hold in the material to the Memorial?
You can read more about copyright and how it affects your donation here

The Memorial is only able to accept a donation where the ownership is transferred in full by the legal owner of the material.

Does this donation offer relate to the service of Aboriginal or Torres Strait Islander peoples?
The Memorial is actively seeking material and information relating to Aboriginal and Torres Strait Islander military service and experience of conflict.
Item details
Is it an original item? Who created it, what is it made from, and what size is the work?
What is the format of the material (eg. film reel, audio cassette, disc, file type)? Have you been able to see or hear the material?
What items do you have and how many?
How many are there? Who wrote them and when? Are you the holder of any intellectual rights in the material, such as copyright? Are you prepared to transfer those rights to the Memorial?
List the title and scale of each map. Are any maps annotated? If so note which ones.
How many medals are there? If you know what each medal is, please include this detail.
How many are there? Are the individuals in the images identified? Are there captions or annotations on the negatives or slides or on the reverse? Who was the photographer? Where were the photographs taken? What date were they taken? Are the prints in an album? Can they be taken out of the album?
How many files are there? What format? E.g. .jpg, .tiff. Are individuals in the images identified? Who was the photographer? Where were the photographs taken? What date were they taken?
If so, can you briefly tell us how the images have been altered or manipulated?
How many are there? Are they printed, photographic or embroidered? Do they have letters on the back?
List the titles and dates of publication.
How many items are there? Please describe them.
Do you know the maker or are there any markings on it? Does it have any accessories or associated items? If it is a firearm, do you hold the licence? Please upload clear images of the item as part of your offer form. Do you have a deactivation certificate for inert munitions? Note the Memorial does not accept live ammunition. Please do not bring weapons to the Memorial without first contacting the Donations team
Upload images
Please submit photographs of all the items being offered for donation.
 Upload Files
12 MB limit.
Allowed file extensions: gif jpg jpeg png pdf
















Unlimited number of files can be uploaded to this field.
12 MB limit.
Allowed types: gif, jpg, jpeg, png, pdf.
100 MB limit per form.
See example assessment images below.
If you are experiencing any issues in completing this form, please contact the Acquisitions team on (02) 6243 4590 or via email on

Your personal information will not be shared with a third party unless your consent is expressly provided, it is required by law, or the information is being provided to a contracted third-party acting on behalf of the Memorial for the purposes stated in the Memorial’s privacy management policy.  

More information is also available in our Privacy Statement