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Highlight on official records of the First World War: AWM4 - Australian Imperial Force Unit War Diaries

16 April 2015

Highlight on the official records of the First World War is a centenary program highlighting those records created 100 years ago, why they exist and how we can help make these essential records available for research purposes. 

 

AWM4 1/43/5 April 1915

AWM4 1/43/5 April 1915

 

Function and provenance

While on active service, Army headquarters, formations and units are required to keep a unit war diary recording their daily activities. Series AWM4 comprises the diaries of the Australian Imperial Force (AIF) created during the First World War.

The keeping of a war diary in each unit and formation headquarters was mandated by Field Service Regulations (FSR) Part II, issued in 1909 (Section 114), and reprinted with amendments in 1913 (Section 140) and 1914 (Section 140).

FSR stipulated that:

(a) A war diary would be kept by:

  • (i)  Each branch of the staff at general headquarters and at the headquarters of an army, and of all subordinate commands, including garrisons and posts
  • (ii) Commanders of permanent and provisional units, detachments from a unit, and base depots and the officer in charge of base records
  • (iii) Directors and heads of administrative services and departments, and their representatives
  • (iv) Officers holding special and personal appointments


(b) War diaries would be kept from the first day of mobilisation or creation of the particular command or appointment

(c) The purpose of keeping war diaries was twofold:

  • (i)  To furnish an accurate record of the operations from which the history of the war could be prepared
  • (ii) To collect information for future reference with a view to effecting improvements in the organisation, training, equipment and administration of the army for war


(d) War diaries were to keep a concise and accurate record of a campaign, including the following points:

  • (i)  All important orders, despatches, instructions, reports and telegrams issued and received, and decisions taken
  • (ii) Daily situation, i.e. arrival at, departure from, or halt at a place; all movements and dispositions on the march, or in camp.  Arrivals and departures of officers, men, animals, stores, transports, etc. 
  • (iii) All important matters relating to duties of the staff, and to administrative services and departments, recorded under the appropriate headings
  • (iv) Detailed account of all operations, noting connection with neighbouring units, formations adopted ranges at which fire was opened, etc. Timings of important events to be recorded accurately.  Weather, road and ground condition, and general description of locality to be recorded. Sketches to be included where necessary
  • (v)  Changes in establishment and strength. Casualties, including officers' ranks and names, and numbers of other personnel and animals, to be recorded
  • (vi) Description of field works constructed and quarters occupied
  • (vii) Summary of information received, and of all matters of military or political importance from day to day
  • (viii) Comments on the extent to which organisations and regulations have stood the test of war


(e) War diaries were to be kept in duplicate, and entered up daily and initialled by the officer detailed to keep it.  The original copy was to be forwarded on the last day of each month for transmission to the [British] War Office. 

Until the end of June 1917, AIF units and headquarters sent one copy of the war diary each month to ANZAC Section 3rd Echelon.  This copy was passed on to the War Office and then to the Historical Section of the Committee for Imperial Defence (CID).  The intention was for this copy, usually the original, to remain in British hands.

During the war, Australia sought the transfer of the original records to Australian custody.  The British government accepted this on condition that Australia set up a suitable organisation to receive them, and that duplicate copies go to the Historical Section of the CID.  This led directly to the formation of the Australian War Records Section (AWRS).

AIF Order 758 of 13 Jul 1917 announced the formation of the AWRS in London for the AIF.  Initially in the Public Records Office, it was soon moved to 130 Horseferry Road as announced in AIF Order 1090 of 29 Jan 1918.  Order 758 stipulated that war diaries were now to be compiled in triplicate, and gave instructions for their despatch.

The original guidance for the compilation of war diaries published in Field Service Regulations (FSR) was expanded considerably in notes issued by the Historical Section of the CID (see AWM Official Records, AWM 25, item 255/4) and, even more comprehensively, by the AWRS.

The AWRS booklet (see AWM Published Collections, 940.394 H673), was published by Administrative Headquarters, AIF, as No AW.835 on 31 Dec 1917 and issued as a memorandum to all officers commanding. It stated the purposes of the three copies as being:

  • (i)   Original for Australia.
  • (ii)  Duplicate for British government.
  • (iii) Triplicate as a reserve against loss of other copies, and also to act as a working copy to preserve the original.


The war diaries themselves contain ample evidence of the AWRS making every effort to ensure that the war diaries were as complete a record as possible.  Visits to units by AWRS staff are recorded, and so is correspondence from the AWRS.  The AWRS, although commanded by a relatively junior officer, enjoyed strong headquarters support, and units responded well to AWRS attempts to get them to improve the standard of their war diaries. 

The AWRS did not hesitate to assess a unit's performance in compiling a war diary, sometimes comparing it invidiously with the performance of other units in the same formation. The regular feedback of comments from the AWRS to units caused a steady improvement in the standard, but in mid-1918 the AWRS had to point out that quality as well as quantity was required.  Units which had been putting every piece of paper, useful or otherwise, into their war diaries as an overreaction to previous advice, were now encouraged to exercise some selection.  Thus many war diaries which had expanded dramatically in mid-1918, settled down to a happier medium by about August 1918.

The quality of the war diaries generally reflects the talent of the officers compiling them and the attitude of the commanding officers who appointed the diary compilers and supervised the compilation. Thus, the overall quality can be quite variable, and some diaries compiled in very difficult circumstances can be very good indeed. 

After the war, the war diaries, along with other records of the war, were transferred to the Australian War Museum, later to become the Australian War Memorial (see paragraph 3 of Major J L Treloar's letter of 21 Nov 1919 to "Dick" [Captain R J Murphy], in AWM Official Records, AWM 93, item 12/12/2).

 

Content

AWM4 26/44/2 - April 1915

 

The war diaries generally consist of war diary or intelligence summary sheets located at the beginning of each diary which record the date of each entry, the unit’s location, a summary of events and any remarks or references to appendices. The appendices, which make up the larger part of each diary, may include orders, despatches, instructions, reports, telegrams, and decisions taken; daily situation reports; staff duties; accounts of operations; changes in establishment or strength; and a summary of information received.

  1. Formation headquarters (above brigade level) 
  2. Ordnance
  3. Provost
  4. Claims
  5. Pay
  6. Chaplains
  7. Chemical (see also [20] Gas)
  8. Flying Corps
  9. Cavalry
  10. Light Horse
  11. Camel Corps
  12. Cyclists
  13. Artillery
  14. Engineers
  15. Railways
  16. Tunnelling [16/1] to [16/5] and Survey [16/5]
  17. Postal
  18. Baths & Laundries
  19. Salvage
  20. Gas (see also [7] Chemical)
  21. Water Supply [21/1] and Stores [21/2]
  22. Signals
  23. Infantry
  24. Machine Guns
  25. Supplies & Transport
  26. Medical [26/1] to [26/93]; Dental [26/94] to [26/96]; Nursing [26/97] to [26/98]
  27. Veterinary
  28. Remount
  29. Embarkation Staff Officer, AIF, Le Havre
  30. Repatriation & Demobilisation
  31. Canteens
  32. Schools
  33. Bases & Depots
  34. Miscellaneous (North Russia, Hobart, and groups returning in 1919) 
  35. New Zealand unit

 

AWM4 14/20/8 - April 2015

 

Some Australian units served as part of higher British formations. The war diaries for these formations, which provide the context for Australian operations, are not held by the Memorial.

 

System of arrangement and control

Numbering System

This series has a three part numbering system, which is reflected in the organisation of the AWM8 Unit Embarkation Rolls:

  • The first number represents the broadest category, such as arm, service or corps a unit belonged to,
  • The second number represents the particular unit, and
  • The third number is a chronological identifier that represents the month and year for each diary.

Using the series

With advantages in digital technology the Memorial decided in 2006 to digitise this series in colour and make it available to a wider audience by presenting it on its website.

All the original records presented here are approaching 100 years old. Some are recorded on thin paper, some have been written in pencil, some are the result of old-fashioned duplication techniques, and many are extremely fragile. Consequently, a number of images may be hard to read. The Memorial has attempted to capture the archival integrity of the documents at the point in time at which they were digitised. They have not been altered or enhanced in any way.

Links enable users to explore the sub-series to the scanned entries. Each diary entry is displayed in PDF. It is difficult to display some of the larger format maps in adequate detail online, so they should be considered as representative images only. If a greater level of detail is required, the original maps can be viewed in the Memorial's Research Centre.

The images in this series are provided for personal non-commercial use only. Enquiries relating to information contained in the First World War Unit War Diaries, including permission from the copyright holder for commercial users, should be directed to the Research Centre.

 

Last updated: 30 March 2021

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