Tuesday 12 June 2007 by Anne-Marie Conde. 9 comments
To Flanders Fields, 1917, Research material, War records

Ninety years ago, in May 1917, the Australian War Records Section (AWRS) was formed in London. It is from this date that we trace the formal origins of the Australian War Memorial. Over the next two years the AWRS acquired approximately 25,000 objects, as well as paper records, photographs, film, publications, and works of art. All were brought back to Australia in 1919 and formed the basis of the collection of what would eventually become the Australian War Memorial.

The AWRS was set up at the prompting of Charles Bean, Australia’s official war correspondent, soon to be made official historian. It was led by John Treloar, a young army officer later appointed the Memorial’s Director. On 16 May 1917, Lieutenant Treloar walked into an obscure office in London, pulled up a chair and got down to work. He initially had a staff of just four. The section's task was to collect and organise the documentary record of the Australian forces, so that it could be preserved for Australia, rather than be absorbed into Britain's records. Bean had been impressed with the work of the Canadians in establishing in London a Canadian War Records Office. And like the Canadians, the Australian section quickly began collecting and commissioning a wide range of material.

Studio portrait of Lieutenant John Treloar taken in March 1916 /photograph/P04505.002

The Canadian and Australian governments were aware that a war museum was being formed in Britain and they would on no account allow the British to secure the best Canadian or Australian ‘trophies’ and records for its museum. Bean felt strongly that the records and ‘relics’ (as he called them) that told of Australian achievements and sacrifice should be collected and shipped home to become the possession of the Australian people.

Under the direction of John Treloar and the AWRS, this is what happened. After the war, in 1919, an ‘Australian War Museum’ (later Memorial) was formed in Australia from the collections amassed by the section. In 1920 Treloar was appointed Director, a position he held until his death in 1952. Bean and Treloar worked together during these years to guide the Australian War Memorial into being.

The AWRS is therefore the parent organisation of the Memorial. From tiny beginnings, it grew. Based in London, it developed networks of field officers in France and Egypt, and by late 1918 was employing over 600 staff, military and civilian. Through its circulars and by personal contact, it encouraged soldiers of all ranks to maintain the best possible official records, and to collect and send in the best museum objects. By February 1919, approximately 25,000 objects were waiting to be shipped home. These included not just large objects such as vehicles, heavy weapons, a tank and several aeroplanes, but smaller weapons and equipment, tools, trench signs (including the famous ‘Roo de Kanga’ sign), uniforms, flags, medals and souvenired material. Some objects were distributed to the Australian states in the immediate post-war years; the rest were retained by the Memorial.

It is on the basis of this collection, and the vision and dedication of the people behind it, that the Memorial has become more than just a monument. It is an expression of a unique idea: that people should come to the Memorial to learn and to understand, as well as to reflect and to remember. The Memorial's building in Canberra opened in 1941 and it has become one of the world's finest museums, holding a collection of historic material that documents and illustrates the Australian experience of war. Its three parts - the commemorative area, the galleries, and the Research Centre - work together to fulfil the Memorial's purpose.

From March 1918 onwards, this building, in Horseferry Road, London, contained the main offices and darkrooms of the AWRS. It was immediately opposite AIF [Administrative] Headquarters. D00767

Two stacks of war diaries kept by units of the five Australian divisions. Each stack is a month’s worth. On the left are those submitted before the establishment of the AWRS in May 1917, and on the right, those submitted afterwards. The increased bulk is the result of valuable documents having been attached to the diary. D00115

To mark the 90th Anniversary of the establishment of the Australian War Records Section, the following items are currently on display in the Reading Room of the Memorial’s Research Centre.

AWRS display case AWRS display case

AWRS trophy register AWRS trophy register

This is a page from a trophy register, one of many compiled by the AWRS. The damaged oil bottle in this showcase appears on this page of the register as F1765. The AWRS allocated a number to each object; that number stayed with the object, recorded on its label, and was also used to list and describe the object in the register. (AWM333, [RC05187])

Carrier pigeon Carrier pigeon

Hubert Wilkins, an official photographer working with the AWRS, recovered this French army carrier pigeon. The bird was believed to have died from exhaustion near Amiens on 11 June 1918. The AWRS often preserved animal remains because of the stories of endurance that they represent. (REL/10638)

A pair of goggles collected in early 1918 for the AWRS by Lieutenant Arthur Birks of the 44th Battalion, AIF. They were used as protection against gas attacks. (RELAWM04094)

War diary page War diary page

One of the most fundamental military historical records was the monthly war diary kept by each unit. Collecting and organising these was the AWRS’s first responsibility. Here the diary-keeper, Lieutenant Cecil Henry, has made his mark on history by adding a series of strange and whimsical drawings to the covers. For easy access, war diaries were bound, rather like books, by the AWRS in London. They remained in their covers until the 1980s, when they were unbound in preparation for microfilming. The war diaries are now being digitally copied for yet another generation of users. A sampling of the old covers have been kept by the Memorial. (AWM4, 14/14/25, 2nd Pioneer Battalion. [RC05191])

AWRS war diary register AWRS war diary register

Thousands of unit diaries were created, in triplicate, during the First World War. Their receipt by the AWRS and subsequent locations needed to be recorded. Today such a task would be done using a computer database: not possible in 1917. Two large registers were created, and this is one of them. (AWM128, Item 2 [RC05185])

AWRS historical records booklet AWRS historical records booklet

This is a booklet prepared in December 1917 by the AWRS reminding commanding officers of their recordkeeping responsibilities. Measures like this were successful: from late 1917, huge quantities of records flowed into the AWRS offices in London. (RC05184)

The photostat room of the Australian War Records Section in London, June 1919. In the foreground, maps are hanging over a line to dry. Photostating was to enable the Section to quickly copy war diaries and other documents D00628

The War Diaries Subsection, again in London during June 1919. Clerical staff are completing duplicate and triplicate copies of the diaries. The duplicates were then passed to the British Government, with the triplicates used as a working copies. D00627

View digital scans of original AIF war diaries online

AWRS label AWRS label

Labels like these were allocated to units in the AIF by the AWRS so that objects and records recovered in the field could be identified. Without this, they were valueless. The AWRS had the labels made out of a durable material: recent analysis has revealed it to be woven cotton impregnated with a thick layer of starch. (RC05199; RC05200; RC05201)

This is the ubiquitous AWRS diamond-shaped stamp which can be seen on countless files in the Memorial’s Official Records Collection. This is the ubiquitous AWRS diamond-shaped stamp which can be seen on countless files in the Memorial’s Official Records Collection.

Other items featured in the display

Rifle oil bottle

A rifle oil bottle was damaged by shrapnel in the battle that killed its owner, Private Henry Browning, on 24 April 1918. The details were recorded on the museum label, still attached. The officer-in-charge of the AWRS, John Treloar, insisted that ‘a good description transforms a piece of salvage into an interesting relic’, and he was right. What significance would this object have without its story? (RELAWM07714).

Aerial bomb

A German aerial bomb, typical of the objects collected by the AWRS. It was apparently taken from the wreck of a German aircraft brought down by the famous French air ace Georges Guynemer, shortly before he was killed in September 1917. Objects like this were much prized by soldier–souvenir hunters (RELAWM07623).

German postcards

Captured German records, military and personal, were often passed to the AWRS such as the postcards taken from the possessions of Adam Mayer. He is largely unknown to us except through these simple reminders that he had a family and they were thinking of him. We do however know from the field postal address given, that Mayer served with 8th Company, 2nd Battalion of the 4th Bavarian Reserve Infantry Regiment (RIR). This regiment belonged to the Bavarian Ersatz Division and the only time it faced the Australians was at the Battle of Menin Road (just east of Ypres in Belgium) in September 1917. Since the 4th Bavarian RIR is known to have suffered many casualties and lost the ground it was holding to the Australians, it is likely that Mayer was either captured or killed during the Menin Road attack which began on 20 September 1917 (AWM46, 195; [RC05191; RC05192; RC05193])


An envelope, still with its AWRS label, contained records taken from the pack of a German soldier in Vaire Wood in July 1918. Its condition suggests it still had a rough journey ahead before being received by the AWRS (RC05199).

Further reading


Shaune Lakin, Contact: photographs from the Australian War Memorial collection (Canberra: Australian War Memorial, 2006). [Includes a chapter covering photographic work of the AWRS.]

Michael McKernan, Here is their spirit: a history of the Australian War Memorial 1917-1990 (Canberra & St Lucia, Queensland: Australian War Memorial & University of Queensland Press, 1991). [Includes a chapter that substantially covers the work of the AWRS.]


Charles Bean, ‘Australia’s records: preserved as sacred things: pictures, relics, writings’, The Anzac Bulletin, Vol 40, 10 October 1917, pp. 14-15.

Anne-Marie Condé, ‘Caring for the past’, Wartime, Vol 32, 2005, pp. 40-43.

Anne-Marie Condé, ‘Imagining a collection: creating Australia’s records of war’, reCollections: The Journal of the National Museum of Australia, Vol. 2, Number 1, March 2007.

Anne-Marie Condé, ‘War history on scraps of paper’: exhibitions of documents at the Australian War Memorial, 1922-1954, Public History Review, Volume 14, 2007 (forthcoming). [Includes a section on the AWRS and Bean and Treloar’s ideas about collecting and exhibiting the collection.]

Michael Piggott, ‘The Australian War Records Section and its aftermath, 1917-1925’, Archives and Manuscripts, Vol. 8, No. 2, December 1980, pp. 41-50. [Mainly about archives. This is the first serious published treatment of the work of the AWRS.]

Ann Millar, ‘Gallipoli to Melbourne: the Australian War Memorial 1915-1919’, Journal of the Australian War Memorial, Vol 10, April 1987, pp. 33-42. [General]

Simon Cooke and Anna Froude, ‘The Australian War Records Section’, [paper presented as part of the Australian War Memorial’s Summer Scholarship Scheme, 1989]. [Probably the best general treatment, but should be read in conjunction with McKernan].

Peter Stanley, ‘Ernie Bailey: “founder” of the Australian War Museum’, Wartime, Vol 28, pp 34-35. [Bailey worked for the AWRS and died in an accident while on duty]

Unpublished sources

John Treloar, ‘Report on the work of the Australian War Records Section from May 1917 to September 1918 by the Officer-in-Charge,’ AWM224, MSS553 Part 1.

Charles Bean, ‘The Australian war records: an account of the present development overseas and suggestions of course necessary to be taken at the end of the war’, AWM38, 3DRL 6673/362.

Charles Bean, ‘Further memoir, together with appendices, by C.E.W. Bean, official historian, Australian Imperial Force, concerning the official records and history of the Australian Imperial Force and the establishment of the Memorial’, AWM93, 2/5/7.

Charles Bean, ‘The Beginnings of the Australian War Memorial’, AWM38, 3DRL 6673/619.

Bruce Harding, ‘Official primary sources in the Library of the Australian War Memorial’, March 1973, AWM315, 535/002/001.

John Treloar, ‘Australia’s war records: how they were collected, what will be done with them’, [draft of an article for Life magazine], AWM93, 20/1192.


Frans Heinlein

Very interresting thank you

greg john james tuohy

my grand father fought in the 1st and second world war his name is hugh witworth morris, my mum remembers dad talking about flanders field. if you have any imfomation on my grand father it would be gratefully appreciated i want to apply for the medals he was given and imformation were he fought, you can contact me at turbotuohy@hotmail.com Editor's response: Hello Greg, National Archives holds your grandfather's personal service dossiers. The First World War dossier is available to read online. His Second World War dossier is listed here, however this cannot be read online. You'd have to apply to the archive for a copy to be made. It appears he served with 9th Field Ambulance around the time of Passchendaele. The service dossier will give an outline of where he was and when. Further reading would be a published unit history (if one exists for the 9th Field Ambulance), or their unit war diaries which are held here at the Australian War Memorial. As for medals, contact Dept of Defence Honours and Awards. Regards, Craig Tibbitts

Diane Wells

My Uncle Walter (Norman) Nicholls was a Captain in the First A.I.F. He was apparently injured in the first World War, was hospitalised in Germany and had surgery on his chest and heart. My relatives, who have since died, thought he was a member of English M.I.5. A prisoner of war, he later was returned to England and then Melbourne. The story goes that on his return to Australia, an officer put him to work on "dock duty", not believing his status of Captain and working for British Intelligence. He became ill with pneumonia and died. He was buried in Linton, after a large military funeral and grave with the rising sun emblem as a headstone. Do you have any information on Uncle Norman, as I am new at this research. I would be fascinated to have any information or resource material.
Many thanks, Mrs. Diane Wells (Nicholls )
(Neice of the above.)

Editor's response: Hello Diane. I had a look on our nominal roll for a Captain Walter Nicholls but couldn't find one. Can you tell us any further details such as his middle name, where in Australia he was from, or which unit he enlisted with, or later served with (if different to the one he enlisted in)? What about Nichols spelled with one 'L'? If we can figure him out, I can then point you to his personal service record held by the National Archives of Australia. Craig Tibbitts Curator Official Records Australian War Memorial

Henry Browning

I am the 80 year old son of Robert James Browning Service no 3119 I do have his service record that shows he was attached to 8th/52 Btn and that he was Shell Gassed wounded and taken prisoner in Germany. My question is where was he wounded? what Battle please? I believe somewhere in France. Thanking you for any information auswal01@optusnet.com.au

Jessie Webb says:

Dear Henry, The best place to go for this sort of information is the unit's war diary. You can then check where his unit was and what was happening on the day he was injured. Your father's service record is a little confusing, but it looks as though he was injured on 16 October, 1917. The 52nd Battalion was in the lines at Broodseinde Ridge, just east of Ypres, on that day. Broodseinde Ridge had been captured earlier in the month. Regards, Jessie Webb Information Services


My father Alphaeus James John Jeal served in the A.I.F.in World War 1.He was wounded in France in 1917 by shell shrapnel.I think his rank was corporal.Do you have any more details of his war record please?

romain fathi

Good afternoon; I'm currently reading a report on the work of the Australian War records section (from may 1917 to september 1918) (AWM224 i believe) and I have few questions to ask. under which institutions is placed the AWRS? It was created by the High Commission in London, right? Therefore it is under it's authority, isn't it? (until when?) From my understanding the High Commission is the diplomatic mission of Australia in London, but from which australian institution is it under the authority of? (i apologize for my English, it's not my first language.) Thank you for your help, Romain.

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